ISO/TR TECHNICAL REPORT 12036 First edition 2000-08-15 Micrographics Expungement, deletion, correction or amendment of records on microforms Micrographie — Elimination, effacement, correction ou amendement d'enregistrements sur microformes Reference number ISO/TR 12036:2000(E) ISO @ ISO 2000 T by IHS under lic Not for Resale ISO/TR 12036:2000(E) PDFdisclaimer This PDF file may contain embedded typefaces. In accordance with Adobe's licensing policy, this file may be printed or viewed but shall not be edited unless the typefaces which are embedded are licensed to and installed on the computer performing the editing. In downloading this area. Adobe is a trademark of Adobe Systems Incorporated. Details of the software products used to create this PDF file can be found in the General Info relative to the file; the PDF-creation parameters ?ISO2000 All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permission in writing from either ISO at the address below or ISO's member body in the country of the requester. ISO copyright office Case postale 56.CH-1211Geneva 20 Tel. + 41 22 749 01 11 Fax + 41 22 749 09 47 E-mail [email protected] Web www.iso.ch Printed in Switzerland @ ISO 2000 - All rights reserved ermittedwithout license from IHS Not for Resale ISO/TR 12036:2000(E) Contents Page Scope 2 Reference 3 Terms and definitions 4 File integrity.. 5 Expungement procedures . 5.1 General.. 5.2 Silver gelatin 16 mm and 35 mm roll film. 5.3 Microfilmjackets. 5.4 Microfiche... 5.5 Computer-output on 16 mm and 35 mm roll film and on 105 mm cut microfiche 5.6 Photoplastic film.... 5.7 Transparent electrophotography (TEP). 5.8 Diazo and vesicular film... 5.9 Other films.... 6 Deletion, correction, and amendment procedures.. 6.1 Silver gelatin 16 mm and 35 mm roll film ... .6 6.2 Microfilm jackets.. 6.3 Microfiche... 6.4 TEP filmS.. 6.5 Photoplastic film. 6.6 Otherfilms. 7 Indexes.. 8 Duplicates. Annex A Expungement, deletion, correction or amendment notice .. ii T by IHS under lic ut license from IHS Not for Resale ISO/TR 12036:2000(E) Foreword IsO (the International Organization for Standardization) is a worldwide federation of national standards bodies (isO committees. Each member body interested in a subject for which a technical committee has been established has liaison with IsO, also take part in the work. IsO collaborates closely with the International Electrotechnical Commission(lEC)onallmattersofelectrotechnicalstandardization. International Standards are drafted in accordance with the rules given in the ISO/lEC Directives, Part 3 by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. In exceptional circumstances, when a technical committee has collected data of a different kind from that which is normallypublishedasanInternationalStandard("stateoftheart",forexample),itmaydecidebyasimplemajority and does not have to be reviewed until the data it provides are considered to be no longer valid or useful. Attention is drawn to the possibility that some of the elements of this Technical Report may be the subject of patent rights. IsO shall not be held responsible for identifying any or all such patent rights. ISO/TR 12036 was prepared by Technical Committee ISO/TC 171, Document imaging applications, Subcommittee SC 3, General issues. ional Organizationfor Standardizatior IsO2000-All rightsreserved ISO/TR 12036:2000(E) Introduction procedures can be followed which minimize the possibility of having microfilm rejected in the courts. This document is intended to provide guidelines for the best method, to date, of removing information from microforms. is received by the records custodian, the complete original record is lost forever. This is particularly true if